Retreat Terms & Conditions

Retreat Guest Terms & Conditions

These Terms & Conditions (“Terms”) apply to all participants attending the Retreat at **Château de Puissentut, France (30 April – 5 May 2026)**, hosted by **The Freedom Code — Janine from Composure PS Ltd T/A ComposurePsychology, Kate from Navara Group Ltd & Chloe from My Happy Body** (“we/us”). By booking your place, you agree to these Terms.

1. Booking & Payment

A 50% deposit (£1,225) is required to secure your place on the retreat.
The remaining balance (£1,225) must be received by 19 March 2026.
If the balance is not received by this date, your booking may be cancelled and your deposit forfeited.
A confirmation email will be sent once your deposit is received.

2. What’s Included

5 nights’ accommodation in your booked room (single occupancy as standard; shared room options and preferential rates may be introduced for guests who wish to share. Any change of room type will only be made with the guest’s agreement).
Three healthy, delicious meals per day (vegetarian or non-vegetarian as preferred).
Retreat programme of psychology-informed coaching, energy healing, yoga, and mindfulness practices.
Use of retreat facilities including yoga barn, pool, and gardens.

3. Exclusions

Therapies

Massage therapy will be available on site
Additional coaching and healing sessions, including Reiki, may be available depending on instructor availability
Group wellness coaching sessions (optional extras)
* all additional therapies are payable directly to the facilitator.

Travel

Transfers to and from the venue (airport/train station taxis). These can be arranged via the venue but must be paid for directly to the driver.
Insurance (travel, health, cancellation)
Details of special dietary requirements outside of vegetarian or non-vegetarian options (e.g. vegan, gluten-free, allergies) must be provided well in advance. We will do our best to accommodate, but cannot guarantee availability of all specialist ingredients.

4. Programme & Inclusions

The retreat programme includes:

Daily yoga practices to support emotional release and nervous system reset.
Daily 30-minute group Vortex Healing meditations.
Three 120-minute psychology-informed group sessions.
Breathwork, meditation, and sound baths (at regular points throughout the retreat).
A 45-minute 1:1 Vortex healing session.
A workbook and practical tools to support your ongoing practice.
Use of yoga mats and equipment.
At least three hours of free time each day to relax, socialise, or enjoy the grounds.

While every effort is made to deliver the advertised programme, we reserve the right to make minor adjustments if necessary (e.g. due to facilitator illness or weather conditions).

5. Health, Wellbeing & Safety

**Psychology-Informed Wellness Coaching (Dr Janine Hayward):** Psychology-informed coaching is designed to provide tools, insights, and strategies for wellbeing and personal growth. It does not involve diagnosis, treatment, or the establishment of a therapist–client relationship, and it is not a substitute for therapy, counselling, or medical treatment. Participation in coaching sessions is voluntary, and you may decline any activity or discussion at any time. You are responsible for your own decisions, actions, and wellbeing during and after the retreat. The retreat organisers and facilitators accept no liability for changes or decisions you make as a result of coaching sessions. If you are currently under medical or psychological care, you should continue that care and consult your healthcare provider before attending. If, during the retreat, we believe additional professional support may be appropriate, we may recommend you seek it outside the retreat setting.
**Vortex Healing & Energy Work (Kate Wykes):** Vortex Healing®, Reiki, and other energy practices offered during the retreat are complementary wellness modalities intended to support relaxation and personal insight. They are not medical or psychological treatments, do not diagnose or cure, and should not be used as a substitute for professional care. By participating, you confirm that you understand the nature of these modalities and voluntarily consent to receive them. Participation is optional, and you may decline any session without penalty. You acknowledge that engaging in energy healing may bring physical or emotional responses (e.g., release of tension, heightened emotions), which are considered part of the process and not grounds for refunds or liability. Results vary by individual and cannot be guaranteed. The retreat organisers and facilitators accept no liability for any direct or indirect effects resulting from participation in energy healing sessions, except in cases of proven negligence.
**Yoga, Breathwork, Sound Baths & Massage (Chloe Goddard):** Chloe will deliver yoga, breathwork sessions, and sound bath meditations, as well as offering massage and bodywork. Yoga and breathwork involve physical activity and participation is at your own risk; you are responsible for listening to your body and informing the instructor of any injuries or conditions. Massage and bodywork are optional, subject to therapist availability, and must be paid directly to the facilitator. These services are not a substitute for medical treatment. You must disclose any conditions that may affect suitability. Participation in all of these activities is voluntary, and you may decline any session without penalty. The retreat organisers and facilitators accept no liability for any direct or indirect effects resulting from participation, except in cases of proven negligence.
You are responsible for assessing your own fitness to participate in any activity. Participation is voluntary and at your own risk.
**Consent & Acknowledgement:** By booking this retreat, you confirm that you have read and understood the scope and limitations of the services provided by each facilitator (psychology-informed coaching, energy healing, yoga, breathwork, sound baths, and massage). You acknowledge that these are supportive wellbeing practices, not medical treatments, and you consent to participate on this basis.

6. Medical & Insurance

You must disclose relevant medical conditions (physical or psychological) in confidence before the retreat.
Completion of the pre-retreat questionnaire is a requirement of participation. You must share any relevant physical or psychological conditions, current treatments, allergies, or injuries that may affect your participation. This information will be kept confidential and used only to ensure your wellbeing and safety during the retreat. Failure to disclose relevant conditions may result in exclusion from certain activities without refund.
It is a condition of booking that all guests hold valid travel and medical insurance, including emergency medical cover and cancellation cover, for the full duration of their stay.
We accept no liability for costs arising from illness, accident, or missed travel.

7. House Rules (Venue Flow-Down)

Check-in: from 14:00 on 30 April 2026. Check-out: by 10:00 on 5 May 2026. No early arrival or late departure is possible.
No smoking indoors.
Respectful use of property, quiet hours, and consideration of other guests.
Any damage or loss may be charged to the guest responsible.
If you request us to arrange taxis through the venue, payment remains your responsibility and must be made directly to the driver.

8. Travel & Transfers

Participants are responsible for arranging and covering the cost of their own travel to and from the retreat venue. The retreat organisers do not arrange or sell flights or transfers. Where requested, we may provide details of local taxi or transfer services to assist guests. Any bookings are made directly between the participant and the transport provider, and payment must be made directly to the provider. The retreat organisers accept no liability for the performance, reliability, or safety of third-party transport providers.

9. Cancellations

By You:

Over two months prior to the Retreat start date - Full refund less an adminIstration fee of £155.
Two months prior to the Retreat start date - 50% refund of payments made less an administration fee of £155, assuming a 50% minimum payment was made at time of booking.
Within six weeks of the Retreat start date - No Refund.
If you cancel within two months of the retreat date and are able to find someone to take your place, we will transfer the booking subject to a £155 administration fee and refund you in full following receipt of the replacement person's payment in full.

By Us:

If we must cancel (e.g. due to unforeseen circumstances or force majeure), we will refund all monies paid, less our unrecoverable costs.
We are not liable for your travel or other expenses.

10. Liability

Participation in all activities is at your own risk.
We accept no liability for:
Loss or damage to personal property.
Illness, injury, or accident sustained during the retreat (except where caused by our negligence).
Nothing in these Terms limits liability for death or personal injury caused by negligence.
Participation in the retreat may support your wellbeing, but **results vary for each individual and no specific outcomes are guaranteed**.

11. Your data

We hold the contact information you provide, completed onboarding form, relevant completed questionnaires, feedback we receive from you and brief group session notes. This data helps us to work with you safely and effectively, communicate with you to arrange and deliver the Retreat programme, process payment and liaise with the Retreat venue hosts to manage risks and support your stay and participation. We take all reasonable steps to hold your information securely within General Data Protection Regulation (GDPR) and ISO compliant systems. We will not use, sell or disclose your information for any other purpose than those stated in this agreement without your consent unless required to by law.

12. Intellectual Property and User License

All documents, information, self-help material, templates, presentations used or created remain our property and must not be reproduced without permission. Permission is granted to temporarily download one copy of materials for personal, non-commercial transitory viewing only. This is a license grant, not a transfer of title, and you may not:

modify or copy the materials for commercial use, use materials for public display
attempt to decompile or reverse engineer any software, remove copyright or proprietary notations, transfer materials to another person or mirror on other servers. This license terminates automatically if you violate these restrictions.

13. Disclaimer

All content of our Retreat website is for general information only. We will not be held liable for your use of the information and accept no responsibility for any decisions made or for any loss, damage or injury caused based on or deriving from the use of any information found on our websites. The content of our Retreat and individual websites is not to be used in the diagnosis or treatment of any physical or psychological condition, nor is the information to be used to replace the services of a trained and qualified physical and mental health professional. The useful links to other websites are provided only as courtesy, resource or reference and do not imply our approval of these websites, their services or products. The information contained on any linked website does not reflect our opinions, policies or standards. The copying, distributing and/or publishing of all or part of the content of our Retreat and individual websites is prohibited.

14. Governing Law

These Terms are governed by the laws of **England & Wales**. Any disputes will be subject to the exclusive jurisdiction of the courts of England & Wales.

15. Agreement

By booking your place, you confirm you have read, understood, and agree to these Terms & Conditions.